Key takeaways
- Document details must agree across the shipment record.
- Transport documents do not replace commercial or compliance records.
- Product and destination rules determine additional certificates or permits.
Scope note: This article provides general planning guidance. Carrier acceptance, customs, compliance, price and timing must be confirmed for the actual shipment.
Commercial records
The commercial invoice supports transaction, value and product information. The packing list describes how the cargo is packed and distributed across packages.
- Use accurate seller, buyer and product information.
- Align quantities, values, weights and package counts.
- Avoid vague descriptions that create customs questions.
Transport records
An air waybill or bill of lading records the contracted movement and routing. It is not a substitute for customs classification or product compliance.
- Check shipper and consignee details.
- Review package and weight data before issue.
- Understand original, express-release and sea-waybill instructions where relevant.
Product-specific documents
Batteries, regulated equipment, origin claims, wood packaging, dangerous goods and destination-controlled products may require additional records.
- Identify requirements before pickup.
- Use qualified sources for destination rules.
- Do not create or alter certificates without authority.